5 min read
ChatGPT is an intelligent tool created by OpenAI. It can perform complex tasks so easily. Therefore, everyone wants to embed chatGPT in their daily routine. Writing an email is not easy and needs a proper format to attract any reader. It is an important skill; the average office worker sends nearly 40 emails daily, meaning each email needs a lot of effort and time.
Companies send promotional emails to customers, suppliers, colleagues, and others. No matter how many emails you send in a day, one thing is sure they should be catchy and straightforward. Email should be concise, direct without abbreviation, and written perfectly to save others time.
Here we are bringing eight chatGPT Pinter to write better emails.
Organize Emails In Bullets Points
Writing anything in bullet points gives a camera picture of the content. It also clarifies what the text contains. At first glance, the email looks clear, friendlier, and will take less time to consume.
The presentation’s quality captures the reader’s attention, and the recipient may be more inclined to read what you are trying to say. Use this prompt to clear the large text into tiny points.
The content in the bullet points needs to be concise and structured.
Create Out Of Office Feedback
Many office workers send emails, and if somebody doesn’t get a response, they assume they will get it in a timely manner.
Here chatGPT will help you to make your out-of-office stand out in the right way. Here is the prompt for chatGPT. You can write it in this way.
“I’ll be out of the office [date] To [Date] Because [explain where you’ll be or what you’ll be doing]; during this time, I will not have access to my email. Please create an autoresponder email [style and tone you would like], Tell recipients they should [alternative action you want someone to take.].”
Improve Tone
An email needs to be in the same way as the reader wants. Email to e not one size fits all. If the reader is sensitive, you must write an email in the same context and be sympathetic.
If someone likes love or affection, the email needs to be the same. It would help if you told chatGPT what you want, and it will edit your message accordingly.
“I would like you to help me voice more [specify the tone you want: friendly, direct, assertive, polite, professional, formal, confident] In this email.” You can also ask ChatGPT to “remove any apologetic language.”
Beginning And Ending Should Be In A Unique Style
You must be very clear and specific if you want your email to stand out. Start your email by “hope the email finds you well,” and ending your email with best regards is unimaginative and dull. Many people have used the exact boring words for long.
You can ask chatGPT to help you in this regard, “Can you help me create a unique, specific start and slan ending for my email? I want it to be more precise and reflect my personality to make a positive impression. My role is [your role] and my me [explain what your company does], I mainly engage [describe the typical recipients of your emails], I want to appear as [describe your personality]
Summarize In A Few Sentences
It is essential to write an email clearly and precisely so that the reader won’t get bored and stop reading. You can take assistance from chatGPT to crank the verbose setting down a few notches.
For instance: you can give a prompt like Please assist me in cutting down the content of this email into a few short sentences. I want my content to be clear and precise.
Grab Attention
If you are sending sales emails or any essential update, it is important to know that it is read. Make chatGPT the writing partner to write a catchy and attractive email that will catch the reader’s attention.
You can ask chatGPT to write a compelling message to spark interest and motivate the reader toward the email. Over time, whenever the email goes, the recipient will show his interest and curiosity to read the mail.
For instance: you can give a hint like in searching for a compelling and eye chat hing title for my email to make my email more effective and attention-grabbing. The tone must be impactful, especially in the beginning, and captivate the entire recipient.
Make It More Personal
It is impressive to grab the attention of the recipient. If you are sending an email to multiple people, make sure to add information about the recipient and add it to your email. You also have the option to gather the information from CRM to get multiple versions at once.
For instance: you can give a prompt to chatGPT like this; I want to make this email more personal by including some information about the recipient to value our relationship. Can you help me in this case?
Grammar And Spelling Check
If you are sending an email, read it thrice or twice to avoid spelling errors. Checking spelling and grammatical mistakes before sending is vital for a better professional impression.
Ask chatGPT to proofread it and spot the errors. For instance: could you help me check the grammar and spelling of this email? I want to send an error-free and professional email.
The exact prompts and concise, accurate email help grab the recipient’s attention and prove that you care.
Read more:
ChatGPT Enhances Productivity 40% For Writing Tasks [Study]
Elon Musk Announces His New Company ‘xAI’: To Build ChatGPT Alternative
